Processing of personal data for recruitment purposes
1. Data controllers and purposes of data processing
The companies within the SPIE Group and their subsidiaries situated within the European Union may –in their capacity as data controllers– use the personal data that you send to manage their recruitment operations. These operations concern the receipt and sorting of the responses received, the management of the different stages of the recruitment process and the performance of statistical studies concerning the recruitment activities. Your data will not be used for the purpose of automated decision making.
All appropriate technical and organisational security measures are taken in relation to the processing described in these presents to prevent any unauthorised access, amendment, disclosure, destruction or loss of your data.
2. Data categories and sources
The data collected belong to the following categories: relating to the site, title, forename, surname, date of birth, town/city, country, telephone number, job sought, main training, languages, professional experience, voluntary statement on disabled worker status, profiles from social networks, curriculum vitae and cover letter; as part of the subsequent recruitment process, gender, nationality, private and business contact details, professional and university experience, current remuneration and remuneration sought, family situation, identity document, bank details, social network accounts, former and current line managers, identity and contact details of any person who may have recommended you. Such data are sent by you directly or at your initiative, by importing your profile from social networks (for example: LinkedIn, Viadeo, Xing or Facebook). The collection of such data is not compulsory in nature, but it is a prerequisite for the conclusion of an employment contract, where applicable: you may refuse the collection of your data; however, any missing data or a refusal to provide your data may result in termination of the candidacy process.
3. Legal basis and retention
Your personal data are collected on the basis of the data controller’s legitimate interest in managing recruitment and selecting the profile that is best suited to the post on offer, with the exception of any sensitive data that may be collected. Your data will be used to create your new starter file as part of our welcome process for new employees. The default data retention period is 24 months. Before expiry of this 24-month period, you will receive an email requesting that you update your details. Should you fail to respond within the period specified in the email, or should you refuse to update your details, we will not retain you data. Your data will be deleted from our databases.
4. Recipients and transfers outside the European Union
In the absence of any legislative or regulatory provision or court judgment stating otherwise, the data collected are intended for use by the operational services concerned and by the human resources departments of the Group companies concerned by your application, together with any subcontractors, in particular the company Talentsoft which houses the application management platform (front and back office).
The data collected will be hosted in Europe, but it may be accessible from outside of the European Union by subsidiaries of the company SPIE Oil and Gas Services, which may be based in countries that do not have a sufficient level of protection. Standard contractual clauses have been agreed with the entities concerned to ensure that such data benefits from a level of security that is equivalent to the level of security from which they benefit within the European Union. You may obtain further information on these guarantees that have been put in place, or obtain a copy thereof, by writing to the address below.
5. Rights and contact
As a reminder, in relation to the processing of your personal data, and in accordance with French data protection legislation, you have the following rights:
– The right of access. You have the right to ask us whether we are holding any personal data concerning you and to request that we provide you with a copy of it.
– The right to rectification. You have the right to correct your data if they are inaccurate or incomplete.
– The right to deletion. This right entitles you to request the deletion of your personal data.
– The right to restriction of processing. You have the right to request that we temporarily suspend the
processing of your personal data while you exercise your rights to correction or to object.
– The right to data portability. You have the right, under certain conditions, to obtain your personal data in an accessible and transferable format to enable you to reuse them for your own purposes with third
– The right to withdraw consent. If you have given your consent to the processing of your personal data,
you have the right to withdraw your consent at any time.
– The right to object to the processing. You have the right to object to certain types of processing.
– The right to provide instructions on the fate of your data following your death. You have the right to
inform us of what you want to happen with your data or of who will be authorised to make decisions
concerning the management of your data, following your death.
– The right to lodge a complaint with the competent data protection authority. You may exercise this
right by contacting:
For France: Commission Nationale de l’Informatique et des Libertés – CNIL
8 rue Vivienne, CS 30223 F-75002 Paris, Cedex 02 Tel: +33 1 53 73 22 22 Fax: +33 1 53 73 22 00
o For Belgium: Commission de la protection de la vie privée Rue de la Presse 35
Tel: +32 2 274 48 00
Fax: +32 2 274 48 10
For Germany: Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit
Tel: +49 228 997799 0; +49 228 81995 0
Fax: +49 228 997799 550; +49 228 81995 550
For the Netherlands: Autoriteit Persoonsgegevens Prins Clauslaan 60
P.O. Box 93374
2509 AJ Den Haag/The Hague
Tel: +31 70 888 8500
Fax: +31 70 888 8501
For the Swizterland : Eidgenössischer Datenschutz- und Öffentlichkeitsbeauftragter
Feldeggweg 1 CH – 3003 Bern
To exercise these rights or if you have any questions, please contact the data controller at the following addresses:
– SPIE Operations – Direction des Ressources Humaines – 10 AVENUE DE L’ENTREPRISE – 95863 CERGY PONTOISE CEDEX, FRANCE.
– SPIE France – Direction des Ressources Humaines – 10 AVENUE DE L’ENTREPRISE – 95863 CERGY PONTOISE CEDEX, FRANCE.
– SPIE Oil and Gas Services – Direction des Ressources Humaines – 10 AVENUE DE L’ENTREPRISE – 95863 CERGY PONTOISE CEDEX, FRANCE.
– SPIE Nederland – Directie Personeelszaken – Huifakkerstraat 15 4815 PN BREDA, NETHERLANDS.
– SPIE Belgium – Direction des Ressources Humaines – Rue des Deux Gares 150 – 152 1070 BRUXELLES,
– SPIE Deutschland & ZentralEuropa – Personalabteilung – Balcke-Dürr-Allee 7 40882 RATINGEN,
– SPIE Switzerland – Direction des Ressources Humaines – Industriestrasse 50A, 8304 WALLISELLEN